Your Right to a Good Faith Estimate
Transparent, Predictable Billing Protections Under the Federal No Surprises Act
Under federal law, healthcare providers must give patients who do not have insurance, or who are choosing not to utilize their health insurance benefits, an estimate of the expected bill for medical items and services before those services are provided.
You have the right to receive a Good Faith Estimate (GFE) explaining the total expected cost of any non-emergency healthcare items or services from Authentic Arch Counseling. This right is a foundational consumer protection designed to ensure absolute financial transparency and eliminate surprise billing in your care.
How the Good Faith Estimate Works in Our Practice
Because Authentic Arch Counseling operates as a private-pay, outpatient individual therapy practice, a Good Faith Estimate will be securely generated and provided to you inside your HIPAA-compliant intake portal prior to your first clinical session.
Timeline for Delivery: If you schedule your intake session at least 3 business days in advance, we will provide your written GFE within 1 business day after scheduling. If your session is scheduled at least 10 business days in advance, your written GFE will be provided within 3 business days after scheduling. You can also proactively request a Good Faith Estimate before scheduling an appointment, and it will be delivered in writing within 3 business days.
Tracking Your Estimate: Your specific Good Faith Estimate will be saved as a permanent part of your secure clinical record. You can request a copy or an update to your estimate at any point during your care. If your treatment frequency shifts mid-year, an updated written estimate will be generated to reflect those changes.
The Right to Dispute: If you receive a bill from our practice that is at least $400 more than the total stated on your active Good Faith Estimate, you have the legal right to dispute the bill through the federal Patient-Provider Dispute Resolution process. You can challenge the bill without impacting your ongoing care.
Breakdown of Expected Outpatient Costs
A Good Faith Estimate is not a bill. It is an itemized projection of standard outpatient clinical therapy costs based on the information known at the time your schedule is established. Because long-term healing varies significantly by individual goals, your actual total costs will depend on the frequency and number of sessions we mutually decide are clinically appropriate for your nervous system.
To help you map out your financial landscape, a standard annual projection for individual adult outpatient therapy in this practice typically follows this framework:
Initial Clinical Intake Assessment (CPT Code 90791): $250 (Occurs once at the onset of care)
Standard Individual Psychotherapy Session (CPT Code 90837): $200 per 53-minute session
Sample Estimate Range (Short-Term Support): If you engage in bi-weekly or short-term care consisting of 12 standard sessions over a calendar year, your annual estimated cost of care would be $2,650.
Sample Estimate Range (Long-Term Integration): If you engage in consistent, weekly deep somatic or values-based therapy consisting of 35 standard sessions over a calendar year, your annual estimated cost of care would be $7,250.
Please Note: The annual projections outlined above are strictly estimates. They do not require you to complete a specific number of sessions, nor do they account for unexpected, unpredicted items—such as late-cancellation fees or missed appointments—which are billed separately based on practice policy.
The Practical Framework: Scope, Fees & Access
We believe that professional therapy requires absolute transparency around logistics, fees, and boundaries. Clear, predictable structures build clinical self-trust and clarity, allowing us to focus entirely on your growth. Because Authentic Arch Counseling operates across multiple states and partner networks, your care parameters and billing options depend on how you access our practice.
Telehealth Focus: All sessions are conducted via a secure, HIPAA-compliant video platform. You must be physically located in Massachusetts, Maine, or Washington at the exact time of your session.
Practice Scope: This is an outpatient practice for individual adults only. We do not provide child/adolescent therapy, couples counseling, family mediation, or emergency/crisis services.
Evaluations Policy: Our work is strictly clinical and therapeutic. We do not offer standalone psychological testing, forensic evaluations, or documentation for court proceedings, custody disputes, disability claims, FMLA leave, or third-party lifestyle assessments.
Direct Private Pay Rates: Initial Intake Assessment is $250. Standard Individual Sessions are $200 (53-minute duration).
Insurance & Funding Pathways: We do not accept or bill health insurance networks directly under the Authentic Arch practice name. However, you can utilize your standard in-network insurance benefits strictly when booking and billing through our approved outside platform partners, such as Tava Health. If you choose direct private pay but carry out-of-network benefits, we can provide a monthly clinical statement (a "Superbill") for potential partial reimbursement. We also coordinate with programs like Atreyu Therapy Cottage, Pineapple Support, and Tau Mental Health (Coming Fall 2026) to provide specialized access pathways for eligible individuals.
Coverage & Access Verification: Eligibility, documentation requirements, and actual out-of-pocket session fees vary significantly by platform, state, and your specific insurance policy. We cannot guarantee network coverage or immediate platform availability. It is always your responsibility to verify your out-of-network or platform benefits with your insurance carrier prior to requesting care.
Clear Structures, Grounded Growth
When financial structures and operational boundaries are fully transparent, your system can finally stop managing logistics and start focusing entirely on your healing. Let's begin when you are ready.
Administrative Notice: Submitting an inquiry via Cal.com is an administrative request to check scheduling availability and cross-state licensing compliance. It does not establish an active clinical relationship. A formal therapeutic contract is established only after clinical fit is mutually confirmed and your intake portal documentation is completed. If you are experiencing a mental health emergency or acute crisis, please call 911 or call/text 988 immediately.